About the Chief Administration Officer Role

We are looking for an experienced Chief Administration Officer who is detail-oriented, proactive, independent, and focused on results. This person will primarily support the President of L.A. Gauge and CEO. This person will have a wide range of responsibilities that will require them to be onsite and communicate with employees, managers, customers, and partners. In collaboration with others, this person will manage a variety of company projects, monitor metrics, and participate in valuable meetings and events.

Chief Administration Officer Responsibilities Include:

Earning trust with the President, CEO, managers, and employees by completing tasks in a timely manner, communicating clearly, working independently, and demonstrating appropriate discretion, integrity, confidentiality, and professionalism.
Managing the schedule for the President and CEO. Includes arranging meetings, communicating with contacts, scheduling travel, and providing reminders
Triaging executive communications (including emails) and tasks for the President and CEO
Summarizing meeting discussions, tracking meeting action items, and following up to drive execution and appropriate outcomes
Research tasks and topics so executives can make informed decisions
Manage a variety of projects to ensure they are completed on time and within budget
Prepare reports and presentations using G-Suite or Microsoft Office
Administer calls and daily correspondence
Organize a wide range of digital information with clear instructions to ensure operational continuity and documented best practices
Handle requests and queries appropriately

The Chief Administration Officer Will Be Someone Who Has:

8+ years of experience of working as a Chief Administration Officer or in a similar position
A Bachelors degree
Fluent in English and Spanish
Experience with office management systems and procedures
High competence in productivity tools, including Microsoft Excel and Powerpoint
A proactive, independent work ethic demonstrated through maintaining a sense of urgency and ability to complete projects without significant supervision
Excellent verbal and written communication skills. Presents information after careful review of grammar and data